UNITED RNR(M) SDN.BHD.
PERFECT CALCULATION
PERFECT BUSINESS
COMPANY SECRETARIAL
Role of the Company Secretary in Malaysia
Company secretary needs to play their roles in three main areas – to the board, to the company, and the shareholders. Within each area the roles of the secretary may vary.
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1. An Officer of the company and advisor to the Board
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Company secretary is familiar with the provisions of the Memorandum and Articles of Association of the company.
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Company Secretary is well versed in the compliance of numerous statutory and regulatory bodies.
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Company Secretary is responsible to ensure correct procedures are followed and remains compliant with the Company’s Memorandum and Articles of Association (M&A) and the Companies Act.
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2. Compliance with Statutory Requirements and Advisory
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The Company Secretary has the responsibility to ensure the company is compliant with legislation as in Companies Act.
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He or she acts as the official liaison party for the company to communicate, prepare, and submit Statutory Returns with the Suruhanjaya Syarikat Malaysia (SSM).
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He or she must ensure that any alteration in the company’s statutory information will be lodged with the registrar of Companies together with the duly completed [relevant prescribed] documents in a timely manner.
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The Company Secretary should advise the board of directors of the relevant dates for holding the company’s annual general meeting.
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3. Preparation of Board Meetings
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The Company Secretary is required to attend any of the board meetings and provide general advice on matters relating to company secretarial matters when required.
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The Company Secretary is a link between shareholders and the company. In other words, he or she will send out notices (circular resolutions) and liaise with shareholders regarding any shareholder meetings and the Annual General Meeting (AGM) or Extraordinary General Meeting (EGM).
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4. Filing annual returns
A Company Secretary is also responsible for the completion and timely submission of the company’s annual return and full accounts by the statutory deadline.
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5. Primary point of contact
The Company Secretary is the primary point of contact for institutional and other shareholders, especially with regard to matters of Corporate Governance.
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6. Company acquisitions, disposal and mergers
the Company Secretary is also a key member of the company in the implementation of corporate acquisitions, disposals and mergers, while protecting the company’s interests by ensuring the effectiveness of all documentation, ensuring due diligence disclosures, enabling proper commercial evaluation prior to completion of a transaction; ensuring timely execution of documentation etc.
FINANCIAL
MANAGEMENT
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Evaluating historical spending and earnings.
Accurate tracking of your past and current expenses is crucial to determining your financial future. Here, you’ll be able to see what plans succeeded and where you need to optimise and improve upon. As your past revenue acts as a success indicator, analysing this data determines where you might need to make changes to your current performance and targets.
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Building your profit and loss (P&L).
Your income statement, known also as your P&L, acts as a financial summary of your business’s performance. This document notes your monthly income and expenses, alerting your team if you were profitable or operating at a loss. This statement covers sales, costs of goods, expenses, and gross and net profit.
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Setting a budget.
You’ll need to forecast how you plan to spend the company’s money. By setting guidelines on how to manage spending while tracking your financial dependencies, you can make accurate decisions complete with data-driven insights to ensure bottom-line growth. When you set a budget, you’ll need to ask yourself as series of questions, such as what’s the planned revenue for this period and what are the operating expenses?
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Proactively tracking company spending.
Having visibility on every transaction to keep track of how much money is being spent is imperative. Integrating comprehensive software to track your financial analytics provides: Real-time visibility into spending to know how much, when, and where.
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Immediate sync with your accounting platforms for ease of use.
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Quick comparison and trend reviews against your current budget and P&L.
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A topline view of all company spends, either by a single user or types of transaction.
HUMAN RESOURCE MANAGEMENT
Human resource management involves managing the organization’s workforce. It includes tasks such as recruitment, training, performance management, employee relations, and creating a positive work culture.
1. Staffing Coordinator
Guide to recruits and screen new employee, assists with new hires and administration
2. Benefits Administrator
Guides the administration of benefits
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3. HR analyst
Gathers and Manges employee and company data, reviews salaries and surveys from employees
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4. Personnel Manger
Guides of hiring and training new employees, conducts reviews as necessary
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